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Protecting Data in the Age of ChatGPT: Compliance Guidelines for Using AI at Work
- How HR teams are using ChatGPT today
- Real examples of how AI is being applied in recruiting, performance management, training, and policy writing - and where risks often go unnoticed
- Legal landscape for AI use in HR (U.S.-focused)
- Overview of relevant laws and guidance including HIPAA, ADA, EEOC standards, and evolving state-level privacy and AI transparency laws (e.g., CCPA, BIPA)
- Types of employee data at risk
- Identification of high-risk data HR teams may inadvertently share with AI tools - and the consequences of doing so
- Red flags and risk scenarios
- Walkthrough of real-world risk cases: biased prompts, data retention issues, unvetted AI plugins, and unauthorized usage
- Creating a compliant internal AI use policy
- Step-by-step breakdown of what an HR-centric AI policy should include - with a template you can adapt
- Evaluating and vetting AI tools and vendors
- How to conduct a basic AI risk assessment for tools used in HR (hiring software, generative tools, analytics platforms)
- "Prompt hygiene" and ethical usage in HR
- Guidelines for safe and respectful AI prompting - including examples of what not to do and how to train your team
- Employee training and communication strategies
- How to onboard your HR team and broader workforce into compliant and responsible AI use
Overview of the webinar
ChatGPT and other generative AI tools are helping HR teams draft communications, create training materials, analyze job descriptions, and streamline recruiting workflows. But with sensitive employee data at stake and regulations tightening across states and industries, HR professionals must now walk a fine line: leveraging AI while staying legally and ethically compliant.
This isn't just a legal or IT problem - it's a core HR responsibility. In this hands-on, practical session, you'll gain the tools, templates, and playbooks you need to protect employee data, reduce legal exposure, and confidently guide your team in the safe use of AI at work.
What You'll Learn and Apply:
- Identify Hidden Risks in Common HR Use Cases
- Learn how everyday ChatGPT prompts can unintentionally expose PII (personally identifiable information), EEO-protected data, or HIPAA-covered health info
- Spot red flags in how your team may already be using AI tools for hiring, employee evaluations, or internal memos
- Draft a Compliant AI Use Policy for Your HR Team
- Get a walkthrough of a ready-to-use AI policy tailored for HR use (includes acceptable use, data safeguards, and employee expectations)
- Learn how to align it with existing data privacy protocols and your employee handbook
- Build a Risk Review Process for AI Tools
- Understand how to evaluate AI vendors and tools for compliance with U.S. labor laws, EEOC guidance, and data privacy requirements.
- Use a AI Risk Assessment Checklist to vet any tool before it enters your HR tech stack
- Train Your Team on "Prompt Hygiene" and Ethical Use
- Learn how to lead training sessions for recruiters, HRBPs, and L&D teams on how to write prompts that don’t leak sensitive data or introduce bias
- Get scripts and slides you can adapt for internal training
- Align AI Use With Employment Law & HR Best Practices
- Explore how state-level laws (e.g., Illinois’ Biometric Information Privacy Act, California Consumer Privacy Act) apply to AI use in HR
- Get clear on the legal boundaries for using AI in performance evaluations, candidate screening, and employee surveillance. - to be clear this is not legal advise, any and all legal decisions should be made in consultation with a lawyer
Who should attend?
- HR Managers
- HR Compliance Officers
- People Operations Leads
- HR Business Partners (HRBPs)
- Chief Human Resources Officers (CHROs)
- Human Resource Professionals
- Talent Acquisition Managers & Recruiters
- Directors of Human Resources
- Employee Relations Specialists
- Learning & Development Managers
- Organizational Development Leaders
- Workforce Planning & Analytics Specialists
- HR Technology & Digital Transformation Leads
- Small Business HR Professionals handling data and Compliance
Why should you attend?
- Because one wrong prompt could expose sensitive employee data
- Because "we didn't know" won't protect you from a compliance investigation
- Because your HR team is probably already using AI - and without clear guidelines, you're flying blind
- If you don't know how AI is being used in your HR workflows, you're already at risk
- Join this webinar to get ahead of the legal, ethical, and operational landmines before they become liabilities
Faculty - Ms.Amber Vanderburg
Amber Vanderburg is a multi-award-winning businessperson, keynote speaker, author, and founder of the international learning development company, The Pathwayz Group, which has led 800,000+ learners in more than 75 countries in action-focused learning journeys. Amber's history in talent development includes authoring top-reviewed online learning courses for platforms such as LinkedIn Learning, Lecturio, and PluralSight, acting as Director of a national education leadership company, and coaching with professional sports team academies in Asia. In 2022, she published her first business adventure book "Uniquely Better" about building higher team performance.
Credits
ComplianceIQ is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for [1] PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit www.shrmcertification.org.
HR (General) recertification credit hours toward aPHR™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at www.hrci.org